Purpose To identify and provide: plant and equipment tools communication hardware computer hardware and software furnishings and a safe and an appropriate working environment for visitors. The work environment should: conform to regulations, industry guidelines and contractual requirements pr…
Purpose Ensure all inspection, measuring and test equipment in use is known to be calibrated, accurate and appropriate to service and testing activities Ensure plant and equipment is maintained in a safe and reliable manner. Procedure Calibrated equipment All equipment requiring calibration, is registered in the Calibration Equipment Master List. Each individual item has its ow…
Purpose To spell out procedures that must be followed in the signing of cheques on behalf of [enter-your-company-name-here]. Procedures All cheques must contain two eligible signatures. Eligible signatories are Board members or staff members who have been previously nominated and endorsed by the Board. Any two of the above have the authority to sign cheques. Signatories cannot sign a cheque made paya…
Purpose To ensure an auditable paper trail exists for all purchases and to control purchases to ensure that we only pay for what we order. Background This procedure exists to control the way that our business spends money. All too often, businesses pay for products that either weren’t ordered or were not supplied according to specification. This procedure seeks to ensure that there is conformity between goods ordered and goods receive…
Purpose To ensure that petty cash is monitored regularly and not abused Background The use of petty cash is restricted to purchase of items required at short notice that cannot be acquired either through the normal ordering system within the required time. Payments of a payroll nature (salary, allowances, leave, etc.) must be made only through the payroll system. Scope All staff Pr…
Purpose To ensure that product received has actually been received and that it conforms to our requirements. Also to segregate product that does not conform. Background If appropriate we can request the right to inspect products and services at the supplier’s premises, at agreed stages. Where specified, our customers may also be given the right to verify at our supplier’s premises, that the product to be supplied co…
Purpose To confirm receipt of product before payment and to ensure we only pay for what we have received and that non-conforming product is not paid for. Background This is a significant area of leakage in virtually every business. This procedure was drafted to ensure that we only pay for what we have physically received and checked to ensure what we have received is what we purchased. Scope Accounts Payable…
Purpose Identify responsibilities of staff for informing business of hours work and provide system for verifying hours claimed. Background This procedure has been developed to place controls around the data collection side of the payroll process. Scope All staff Procedure Time sheets must be submitted no later than (WHEN) for counter signing by (WHOM) ….
Purpose To provide controls for process of pay runs and to ensure appropriate verifications are in place to ensure staff are paid according to benefits and entitlements. Background A significant area of stress for accounts staff and indeed payees is when there are errors or perceived errors in payment. Staff need to be paid their entitlements with a clear and transparent process. Rework…
Purpose To ensure that all staff are aware of their rights to choice of Superannuation provider and that the company meets its superannuation obligations. Background Significant penalties attach to companies that do not meet their superannuation obligations. This procedure should reflect the appropriate legislation that applies to your workers. Scope All Staff Procedure You…