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Category: Accounts Payable

Cheque Signing and Authority

Accounts Payable

Purpose To spell out procedures that must be followed in the signing of cheques on behalf of [enter-your-company-name-here]. Procedures All cheques must contain two eligible signatures. Eligible signatories are Board members or staff members who have been previously nominated and endorsed by the Board. Any two of the above have the authority to sign cheques. Signatories cannot sign a cheque made paya…

Purchase Orders (ensuring A Paper Trail Exists)

Accounts Payable

Purpose To ensure an auditable paper trail exists for all purchases and to control purchases to ensure that we only pay for what we order. Background This procedure exists to control the way that our business spends money.  All too often, businesses pay for products that either weren’t ordered or were not supplied according to specification.  This procedure seeks to ensure that there is conformity between goods ordered and goods receive…

Managing Petty Cash

Accounts Payable

Purpose To ensure that petty cash is monitored regularly and not abused Background The use of petty cash is restricted to purchase of items required at short notice that cannot be acquired either through the normal ordering system within the required time. Payments of a payroll nature (salary, allowances, leave, etc.) must be made only through the payroll system. Scope All staff Pr…

Receipt Of Goods and Conformity Of Supply

Accounts Payable

Purpose To ensure that product received has actually been received and that it conforms to our requirements. Also to segregate product that does not conform. Background If appropriate we can request the right to inspect products and services at the supplier’s premises, at agreed stages. Where specified, our customers may also be given the right to verify at our supplier’s premises, that the product to be supplied co…

Payment Approval (paying For What We Get)

Accounts Payable

Purpose To confirm receipt of product before payment and to ensure we only pay for what we have received and that non-conforming product is not paid for. Background This is a significant area of leakage in virtually every business.  This procedure was drafted to ensure that we only pay for what we have physically received and checked to ensure what we have received is what we purchased. Scope Accounts Payable…

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    • Cheque Signing and Authority
    • Managing Petty Cash
    • Purchase Orders (ensuring A Paper Trail Exists)
    • Receipt Of Goods and Conformity Of Supply
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    TKO Business Modeller
    Pat Williams, is the creator of TKO Business Modeller & TKO Policy Guides software. Pat firmly believes in the benefit of documenting your business systems. In doing so, a business owner can build the system once, then duplicate themselves over and over again simply by inducting new people into the system.
    https://www.linkedin.com/profile/public-profile-settings?trk=prof-edit-edit-public_profile
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