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Category: Records and Data

Document and Data Control

Records and Data

Purpose The objective of this procedure is to identify internal and external documents that are subject to controls. Background A considerable problem that often leads to the failure of any management system is the inevitable paper war which occurs when documentation is not controlled.  This procedure seeks to identify a method of controlling documents. Scope All staff Procedure…

Filing and Records Management

Records and Data

Purpose Establish controls that identify, maintain and store in good condition records that provide objective evidence of management and quality control in all areas of operation.  Procedure A filing system that allows for easy storage and retrieval has been established for all records, and is controlled within each department. Filing systems must be identified, sections labelled, and individual files neatly kept in alp…

Email Retention and Archiving Policy

Records and Data

Purpose To help employees determine what information sent or received by email should be retained and for how long, this policy identifies the broad categories of electronic messages processed by the [enter-your-company-name-here] system and sets out the factors to be considered in setting practice guidelines to be adopted in each case. The rise to predominance of electronic communication mandates electronic message management systems comparable to existing hard copy f…

Anti-virus Software

Records and Data

Purpose [enter-your-company-name-here] will run Anti-Virus software to maintain active and updated virus protection across all of its sites. Policy [enter-your-company-name-here] purchased licenses for (insert antivirus product name) for all machines in [enter-your-company-name-here] Procedure Anti virus automatically updates the servers at each site automatically once a week.  After this update is…

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    TKO Business Modeller
    Pat Williams, is the creator of TKO Business Modeller & TKO Policy Guides software. Pat firmly believes in the benefit of documenting your business systems. In doing so, a business owner can build the system once, then duplicate themselves over and over again simply by inducting new people into the system.
    https://www.linkedin.com/profile/public-profile-settings?trk=prof-edit-edit-public_profile
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