4.5.1 Monitoring and Measurement – Environmental

Purpose

Detailing procedures for regular monitoring of activities that have a significant impact on the environment, calibration of any monitoring equipment and the documentation of results. 

Procedures for surveillance, monitoring and documenting activities that may cause injury or illness.

Procedure

Auditing

• [enter-your-company-name-here] has established and documented procedures for monitoring and measuring the major areas of its operation that have the potential to impact upon the environment. 
• The organisation’s performance against environmental targets and objectives is audited every 12 months, or more frequently following an accident or incident resulting in an environmental impact. 
• The audit is carried out by a suitably qualified and experienced auditor and covers all elements of the environmental management system. All audit results are presented in writing to the Environmental Management Committee for review.
• Any actions resulting from the audit are documented, communicated to the relevant parties and filed for future reference.
• [enter-your-company-name-here] records statistical information from areas of its activities that have the potential to produce an environmental impact. The statistics are evaluated by the Environmental Management Committee on a regular basis and the results compared with the environmental policy, targets and objectives. (expand statistical sources)

Measuring equipment

• Equipment used for monitoring purposes is regularly calibrated and checked in accordance with the calibration requirements for the equipment.
• Details of the calibration, the date calibrated and the date that the next calibration is due are recorded on the Equipment_Calibration_Record and filed in accordance with 4.5.3. Each item of equipment, that is required to be calibrated, shall have a label attached.
• The label shall show the date calibrated and the date that the next calibration is due. Any equipment that fails the calibration shall be withdrawn until the calibration status is restored. 
• Where equipment is found to be not operating or out of calibration, the Environmental Manager shall determine whether this may have contributed to an environmental impact and take appropriate action to mitigate the impact.

Continuing compliance

• [enter-your-company-name-here] regularly audits the environmental management system to check for compliance with relevant environmental legislation and regulations. The Environmental Manager has responsibility for the audit and may use internal or external auditors as appropriate.
• The Environmental Manager shall report to the Environmental Management Committee and top management every 12 months on the compliance status together with any recommendations for change.

OH&S monitoring

• [enter-your-company-name-here] has established, implemented and maintains documented procedures to monitor and measure, on a regular basis, the key characteristics of its operations and activities that can cause illness and injury.
• Activities that involve the use of dangerous goods such as asbestos, toxic chemicals, radiation, industrial waste etc. are subjected to risk analysis and monitored in a manner appropriate to the risks involved.
• The effectiveness of these measures are evaluated on a regular basis and any procedural changes to improve the monitoring process are examined and implemented as appropriate.
• Equipment for monitoring and measurement related to health and safety risks is identified in the appendix to this procedure. 
• The equipment is maintained, calibrated and stored so that the results may be validated. Calibration and maintenance records are stored for future reference in accordance with 4.5.3.
• With regard to the Occupational Health and Safety Management System, [enter-your-company-name-here] has established, implemented and maintains procedures to monitor performance, effectiveness of relevant operational controls and conformance with [enter-your-company-name-here]’s objectives and targets; and compliance with relevant Occupational Health and Safety legislation.

Health surveillance

• [enter-your-company-name-here] identifies those areas of its operation where employee health surveillance is required and has implemented appropriate systems. Specific operational areas are (expand here)
• [enter-your-company-name-here] acknowledges the rights of its personnel to have access to their own individual medical results.
• Where specified by legislation, the health of employees exposed to specific hazards is monitored and recorded. The monitoring results are held in a confidential file attached to their personnel file. The files are kept locked at all times and access is restricted to authorised persons only.