7.4.2 Purchasing Information

Purpose

To demonstrate the procedure for purchasing product, especially where the product has an effect upon the subsequent product realisation.

Procedure

Before commencement of the purchasing process, a suitably qualified person shall verify that the specified purchase is adequate and that all specifications and other information conforms with the requirements for product realisation.

[enter-your-company-name-here] conducts purchases using official purchase orders that include:

• a purchase order number
• a product number where appropriate
• supplier identification
• a description of the product or service type
• the quantity or size
• the price (if known), including any existing negotiated and agreed rates
• reference to standards, (industry and safety specifications), quality, tolerances
• the required delivery time and place
• and special conditions (including provision of certification, or pre- delivery inspection, etc.)
• the signature of an authorised person.

[enter-your-company-name-here] has established authority levels for purchasing:

(detail here the limits and authorisation for routine purchasing for various staff and predefined limits of authority in dollar terms)

Sub-contractors are required to complete and sign a subcontractor agreement and are similarly assessed on compliance, qualification, competency and safety conditions.

As appropriate, [enter-your-company-name-here] may request the right to inspect products and services at the supplier’s premises at agreed or specified stages. 

Whenever possible and necessary, customers may also be afforded the right to verify, at [enter-your-company-name-here]’s supplier’s premises, that the product to be supplied conforms to the customer’s specified requirements.