Annual Leave Policy

Purpose

[enter-your-company-name-here] is committed to meeting its legal obligations in relation to annual leave.

The purpose of this document is to outline the entitlements for accrual of annual leave and the guidelines for applying for annual leave.

Procedure

Accrual

• All full-time employees will accrue annual leave entitlements in accordance with the relevant Legislation, Award or Agreement.
• Part-time employees will accrue annual leave on a pro rata basis, according to the number of hours worked.
• Casual employees do not accrue annual leave.
• Employees are strongly encouraged to take their annual leave balance, and not let it accumulate.
• If a public holiday falls whilst an employee is on leave, no deduction will be made from annual leave accruals for that day.
• All accrued annual leave will be paid out on termination of employment.

Payment shall not be made in lieu of annual leave, except upon termination or where Legislation, Awards or Agreements specifically allow.

Responsibilities

It is the responsibility of Managers and Supervisors to:

• adhere to the provisions of the relevant legislation or Award/Agreement provisions for annual leave;
• ensure all applications for annual leave are processed for employees.

It is the responsibility of all Employees to:

• adhere to the provisions of the relevant legislation or Award/Agreement provisions for annual leave;
• initiate leave applications for annual leave by completing the appropriate documentation for approval.

Application

Applications for annual leave are to be submitted to the employee’s Manager.

Employees are required to provide sufficient notice to their manager, prior to the commencement of the annual leave.

Upon receiving an application for annual leave, the employee’s manager is required to forward their authorisation to Payroll for processing.

If the employee wishes to cancel their leave prior to the commencement of the leave, they are required to notify their manager and Payroll immediately and in writing.

Annual leave payments will be paid at the employee’s current ordinary rate of pay at the time of commencing the leave.

Related Legislation

Australia below add your own for your state and country