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Goods Received Conformance

Goods Received Conformance

Supply Chains
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Purpose

The purpose of this procedure is to ensure that all incoming materials and products are inspected and received in a consistent manner prior to processing.

Background

All incoming product and material shall be inspected and verified for conformance to specified requirements prior to use or processing

Scope

The Receiving policy applies to all employees who receive products and materials at any stage of production.

Handlers are responsible for:

  • Ensuring that all bills of lading are signed and dated and forwarded within [4] hours to Accounts Payable
  • Forwarding received products and materials to a safe and secure location for storage or for testing and further inspection, if required
  • Ensuring any hazardous goods and materials are handled in accordance with the applicable MSDS

[Responsible Manager] is responsible for:

  • Confirming that the goods and materials are received and safely and securely stored

Definitions

  • “MSDS” means Material Safety Data Sheet.  This is designed to provide both employees and emergency personnel with the proper procedures for handling a particular substance.  MSDSs include information such as physical data (melting point, boiling point, flash point etc.), toxicity, health effects, first aid, reactivity, storage, disposal, protective equipment, and procedures to be followed in the event of a leak or spill.
  • “Certificate of Analysis” means a supplier-provided statement of the incoming product’s specification as detailed in a contractual arrangement.
  • “Handler” means the person who arranges the product for delivery or receives, manufactures, moves, stores or packages the product.
  • “Requisitioner” means the person who originally requested the received goods and materials and is typically the intended recipient of the package.
  • “Responsible Manager” means the individual directly responsible for ensuring a high quality organization by complying with policies or procedures.

Procedure

Receiving – General

  1. All product and material(s) must be received either electronically or manually with a signature and date on the bill of lading .

  2. All received packages shall be inspected for:

    1. Completeness

    2. Handling damage

    3. Transportation damage

    4. Deterioration

    5. Documentation

    6. Accurate paperwork

  3. In addition, specified materials and products shall also be inspected for conformance to specified requirements.

  4. Received products and materials shall be placed in secure and safe storage.

  5. Receiving areas shall be clearly identified for incoming goods or forwarded to the recipient within [X] hours.  Non-conforming product and material shall be placed in a designated area or quarantine.

Material Test Reports

  1. When material traceability to purchased material is required, the “Certificate of Analysis”, as supplied by the vendor, must be retained throughout the manufacturing process.

Non-conforming Product

  1. Product and materials found to be non-conforming during receiving must be identified with a label and handled in accordance What do we do with Defective Product