4.3.2 Legal and Other Requirements

Purpose

[enter-your-company-name-here] has established, implemented and maintains procedures to identify and have access to all legal and other requirements that are directly applicable to the Occupational Health and Safety (OH&S) issues related to its activities, products or services, including relevant relationships with contractors or suppliers.  [enter-your-company-name-here] keeps this information up-to-date. It communicates relevant information on legal and other requirements to its employees.

Procedure

Current information

The OH&S manager shall monitor OH&S information sources from government departments, industry associations, peak bodies etc to ensure that he/she is alert to changes in legislation.

[enter-your-company-name-here] will communicate relevant information on legal and other requirements to its employees. This information will be given in the form of newsletters and/or posted on notice boards.

Incident reports – public

Relevant public incident reports shall be discussed by the OH&S committee to determine if they contain information that is useful for risk assessment purposes.

Legal access

[enter-your-company-name-here] will provide access to legal services for the purpose of managing actual or potential risks associated with its activities. The OH&S manager is responsible for coordinating the use of legal services in consultation with top management.

Codes of Practice

The OH&S manager shall maintain current copies of all Codes of Practice that are relevant to the activities of [enter-your-company-name-here]. Where appropriate, copies of these codes shall be made available to all members of staff, visitors and sub-contractors and maintained in a current status.

Third party responsibility

[enter-your-company-name-here] will ensure that all sub-contractors and suppliers are advised of any OH&S issue that relates to their dealings with the company. This includes the requirements for access, personal protection equipment and any hazards that exist as the result of [enter-your-company-name-here]’s activities. In some cases, visitors, sub-contractors and suppliers may be required to sign a document that acknowledges receipt of information such as risks and special conditions for access etc.