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4.4.1 Structure and Responsibility

4.4.1 Structure and Responsibility

Implementation
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Purpose

[enter-your-company-name-here] has identified and provides the resources required to implement, maintain and improve its Occupational Health & Safety Management System (OH&SMS). These include human resources and specialized skills, technology and financial resources.

Procedure

OH&S Committee

[enter-your-company-name-here] has established an Occupational Health & Safety (OH&S) committee, chaired by the OH&S manager. Committee members include representatives from all levels and departments and at least one member from Top Management. The committee meets [how often] to review the performance of the OH&SMS and examine any incidents or reports.  All meetings are minuted and these are distributed to all committee members, management and posted on notice boards.

Reports

The OH&S manager ensures that all incident reports are completed and are available for review at the meeting of the OH&S committee. Where appropriate, trend and historical data from reports shall be presented to the committee for analysis.

Changes & Improvements

Whenever the OH&SMS is deemed to require a change, the committee shall examine the conditions and  prepare a draft amendment.  All changes shall be approved by the OH&S manager in consultation with the OH&S committee and Top Management.  The OH&S manager shall ensure that all relevant documentation is changed and details distributed to all committee members, management and posted on notice boards. If the change is deemed to be urgent, the OH&S manager shall effect the change immediately and convene an urgent meeting of the OH&S committee to ratify the change.

Specialised assistance

[enter-your-company-name-here] will, when necessary, engage persons or organisations to assist with the implementation or management of measures that require specialised skills or equipment.

These measures may include;

  • fire protection initiatives
  • fire fighting equipment
  • first aid training
  • resuscitation equipment
  • ergonomics
  • security

Financial resources

To ensure that sufficient resources are allocated for the development and maintenance of the OH&SMS, the OH&S manager shall prepare a budget for expenditure [how often] and present this for approval.