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Preparation Of Pays

Preparation Of Pays

Payroll
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Purpose

To provide controls for process of pay runs and to ensure appropriate verifications are in place to ensure staff are paid according to benefits and entitlements.

Background

A significant area of stress for accounts staff and indeed payees is when there are errors or perceived errors in payment.  Staff need to be paid their entitlements with a clear and transparent process.  Rework is a difficult and annoying where time sheets and other data is inaccurate or unclear.  This procedure intends to make this process as painless and easy as possible.

Scope

Payroll Staff

Procedure

As all accounting software is different you will need to provide a step by step process for your software.

Be careful to include checks to verify hours, rates of pay, people on holiday and people who are leaving the company.

Your accountant or bookkeeper may be able to advise and support you in producing this procedure.

Outcome

A significant area of stress for accounts staff and indeed payees is when there are errors or perceived errors in payment.  Staff need to be paid their entitlements with a clear and transparent process.  Rework is a difficult and annoying where time sheets and other data is inaccurate or unclear.  This procedure intends to make this process as painless and easy as possible.

What you will need before you begin

Need

Notes

Time
  • [e.g. You will need at least 60 mins to complete this]

Tools and Equipment
  • Software/Computer
  • ..other

Parts
  • [e.g. replacement xxx]
  • ..other

Support people
  • [e.g. at least 2 people are needed to complete this work and ensure safety]

Paperwork and authority
  • authority from owner to enter site
  • ..other

Other
  • [e.g. we need these other xxx]

Safety hazards awareness

Any safety hazards to be aware of – delete this section if not needed

  • [e.g. if pump is located in a confined space then make sure ventilation gear is worn]
  • [e.g. older pumps have been known to shatter causing potential eye damage]

Steps

  1. View time sheets and collate hours worked

…as a suggestion, add a supporting image or video here

  1. [e.g. Verify pay rates]

…as a suggestion, add a supporting image or video here

  1. [e.g. Enter into payroll software]

…as a suggestion, add a supporting image or video here

  1. ..others

Tips

Any tips learnt from previous experiences that should be passed on – delete this section if not needed

  • [e.g. Do before …]
  • [e.g. Always check …]

Traps

Any traps to avoid learnt from previous experiences that should be passed on – delete this section if not needed

  • [e.g. Avoid doing this ..]
  • [e.g. Avoid doing this ..that]