Employee Use Of Time Sheets

Purpose

Identify responsibilities of staff for informing business of hours work and provide system for verifying hours claimed.

Background

This procedure has been developed to place controls around the data collection side of the payroll process.

Scope

All staff

Procedure

Time sheets must be submitted no later than (WHEN) for counter signing by (WHOM).

Once approved by (WHOM), Time sheets will be submitted to (WHOM) for processing into our payroll system and payment will be made by (Electronic Transfer, cheque, other) no later than (WHEN).  Staff should be aware that when payments are made by Electronic Transfer, we have no control as to when the funds arrive in your account.

Payroll staff will check all time sheets against rosters for discrepancies and confirm any discrepancies with supervisors as appropriate.

Payroll staff with verify that time sheets have approving signature prior to processing pay run.