AI-Assisted Document Generation and Editing
Transform Your Document Process with AI
Refine operating procedures, staff guides and business documents with intelligent suggestions and clear editing workflows.
Built for Australian real estate teams
Simplify Your Documentation Effortlessly
End documentation chaos with TKO Guides. Streamline operations, ensure compliance, and boost efficiency across all industries. Book a demo today.
Audit-ready evidence
Version control
Staff acknowledgements
Effortless Integration and Management
Use TKO’s platform to manage documents seamlessly, ensuring compliance and unhindered productivity across every department and device.
Feature overview
Give every role the right documents, instantly.
Real estate agencies cannot afford outdated paperwork, inconsistent procedures or unclear handovers. TKO Guides helps teams assign, update and retrieve the documents they need without chasing folders, emails or old files.
- Assign documents to individuals, job roles or teams across sales, property management and administration.
- Create professional role manuals so new starters know exactly how your agency operates.
- Keep staff aligned when legislation, procedures or internal requirements change.
Solutions
Replace documentation drift with controlled workflows.
From training resources to compliance checks, TKO Guides helps agencies reduce admin pressure while keeping business documents current and searchable.
Screen Recording for Training
Capture Your Screen, Enhance Your Training!
Record everyday workflows and convert practical knowledge into training materials that new agents and administrators can follow with confidence.
Easy Recording: Start capturing your screen with a single click.
Upload & Transcribe: Seamlessly convert recordings into text documents.
Compliance Gap Analysis for Real Estate
Identify Compliance Gaps Effortlessly
Check business documents against relevant standards and see practical suggestions before issues become audit, legal or operational risks.
Risk Level: Understand the compliance risk associated with your guidelines.
Actionable Suggestions: Get practical steps to enhance your compliance efforts.
AI-Assisted Document Management
AI Helper When You Need It
Use guided prompts to move faster when creating procedures, staff guides, checklists and compliance documents for your agency.
Instant Document Creation: Generate documents in seconds.
Tailored Assistance: Get prompts specific to your needs.
AI-Assisted Document Creation for Real Estate
Streamline Your Document Creation with AI
Create content efficiently while aligning agency procedures with your internal standards, service expectations and compliance obligations.
Use AI to Help Create: Simplify your document development process.
Align with Industry Standards: Ensure compliance with regulatory guidelines.
Audit-ready compliance system
Know what changed, who read it, and where the evidence lives.
TKO Guides centralises procedures, compliance documents, staff guides and records so your team can manage updates without losing time to manual admin.
Capability grid
Everything your agency needs to keep documents under control.
Designed for version control, staff continuity, privacy-minded access and quick evidence retrieval during reviews, audits and internal checks.
Real Estate Guidelines
Elevate Your Practices with Evidence-Based Guidelines
Give staff a smarter way to ask questions and receive guidance based on the documents your agency already trusts.
Screen Recording for SOP Creation
Transform Your Knowledge into Actionable Documents!
Record processes and convert them into structured procedures for training, handover and consistent agency operations.
Skills Library for Real Estate
Empower Your Operations with Essential Templates!
Access reusable AI skills and document structures so your team can create consistent content faster.
AI-Powered Content Generation
Transform Ideas into Professional Content Instantly!
Choose the right organisational skill and generate structured, on-brand materials for agency workflows.
Value Proposition Statement for Real Estate
Master the Essential Skills for Quality Real Estate
Support client-centred service, quality assurance and consistent work standards across the agency.
Document Review Management System
Stay Compliant: Track Your Document Reviews Effortlessly!
See which documents are due for review, schedule reminders and keep oversight moving without spreadsheet tracking.
Document Management Capabilities
Streamline Your Document Management Today!
Create, import and organise all your content in one system, including Word files, diagrams and supporting resources.
Document Creation for Real Estate Procedures
Turn Your Online Systems into PDF Manuals
Compile selected documents into a professional PDF manual for roles, teams, offices or specific workflows.
Real Estate Procedure Documentation
Transform Your Document Process
Create and format documents using practical editing tools, AI support and visual diagrams for complex workflows.
Real Estate Procedure Workflow
Streamline Your Registration Process
Use flowcharts and diagrams to clarify each step in client onboarding, listings, leasing and internal approvals.
Compliance Gap Analysis
Identify Compliance Gaps Effortlessly
Assess documents against compliance standards and identify potential gaps before they create business risk.
New Client Journey Guide
Streamline Your Client Experience
Create manuals with table of contents and linkable navigation so clients and staff can quickly find the right information.
Post-Save Actions for Document Management
Stay Compliant with Document Updates
Notify staff when documents change and require read-and-acknowledge confirmation for important updates.
Version Comparison Tool for Real Estate Documentation
Stay Informed: Effortlessly Compare Document Versions!
Compare and restore earlier document versions so your agency can track changes and maintain data integrity.
Organizational Chart for Real Estate
Visualize Your Team's Structure Effortlessly!
Define responsibilities, connect job roles to documents and make accountability clear across every office.
Revision Management for Documents
Effortless Document Revision Management
Let managers approve or reject proposed updates before new versions go live across the agency.
Real Estate Procedure Documentation
Streamline Your Registration Process
Standardise operating procedures so teams can follow consistent steps for client intake, transactions and service delivery.
User Acknowledgment Reporting
Ensure Your Team is Informed and Compliant!
Monitor who has read and acknowledged key documents with clear reports for managers and administrators.
User Acknowledgment Dashboard
Stay Compliant with Easy Document Tracking!
Give each team member a simple dashboard showing pending document tasks and required updates.
User Management with Organizational Chart
Effortlessly Manage Your Staff
Manage staff roles, permissions and team structure in one interface as your agency grows or changes.
Document Management System
Streamline Your Practice with Easy Document Access
Navigate documents, procedures, files and forms from a clean home screen built for daily agency use.
Import from Library
Effortlessly Access Your Document Library
Find and import documents from organised categories so your team starts with structure, not a blank page.
Document Management System
Manage Your Files with Ease
View, download and manage important files within a structured interface that supports secure access.
Online Forms and QR Code Access
Streamline Client Registration with QR Code Access!
Create and share secure online forms using QR codes for more efficient client data collection.
Featured services
Support for the moments that usually slow agencies down.
TKO Guides is built around the operational reality of real estate: frequent updates, busy teams, legal consequences and no time for document confusion.
Regulatory update readiness
Set review cycles, identify due documents and reduce the chance of outdated procedures circulating after requirements change.
Staff onboarding continuity
Give new agents clear role manuals, assigned reading and task visibility from day one, even when turnover is high.
Version control and evidence
Track revisions, approvals and acknowledgements so managers can prove what changed and when.
Why choose TKO Guides
Less admin pressure. More confidence in every document.
Bring clarity to collaboration across property management, sales, trust accounting, administration and leadership.
01
Centralised control
Replace scattered drives and email attachments with one organised document library for your whole agency.
02
Audit-ready retrieval
Find evidence quickly when an internal review, regulator query, insurer request or external audit lands.
03
Safer access
Support privacy and confidentiality by giving people access to the documents relevant to their role.
04
Remote collaboration
Keep hybrid, remote and multi-office teams working from the same current procedures and staff guides.
Proof
What teams are saying
Practical feedback from operations and document leaders who understand the pressure of keeping procedures accurate.
FAQ
Questions real estate agencies ask before switching.
Yes. TKO Guides helps you centralise documents, track reviews, notify staff of changes and keep a record of acknowledgements so updates are easier to manage.
You can assign documents by role, create manuals, use screen recordings for training and give new starters a clear dashboard of required reading and tasks.
TKO Guides includes revision tracking, approval workflows, review reminders and version comparison tools to reduce the risk of old or incorrect documents circulating.
Yes. The platform is designed to make evidence easier to find, including review history, document revisions, staff acknowledgements and assigned document records.
Yes. Your team can access current procedures, staff guides and business documents from a central system, supporting collaboration across locations.
Contact
Talk to TKO Guides
If your agency is ready to reduce documentation risk and make compliance work easier, book a demo or contact the team directly.
Details
Emailpat@tkodocs.com
Best forAustralian real estate agencies managing procedures, compliance documents and team guides.
Start securing your agency’s future
Build a document system your team can actually trust.
Elevate professionalism, reduce regulatory risk and streamline operations with a centralised TKO Guides workspace for your agency’s most important documents.