Capture Your Screen, Enhance Your Training
Record important workflows and convert practical know-how into reusable guides, onboarding resources and documented procedures.
Easy recording
Upload and transcribe
Audit-ready document control
Simplify Your Documentation Effortlessly
End documentation chaos with TKO Guides. Streamline operations, ensure compliance, and boost efficiency across all industries. Book a demo today.
- Version control
- Staff acknowledgements
- Audit evidence
- Secure access
Effortless Integration and Management
Use TKO’s platform to manage documents seamlessly, ensuring compliance and unhindered productivity across every department and device.
Feature overview
Bring every critical document into one dependable system.
TKO Guides helps organisations replace scattered folders, outdated copies and manual follow-ups with a controlled workspace for SOPs, procedures, forms, training materials and audit evidence.
- ✓Reduce the administrative drag of frequent onboarding, training and documentation updates.
- ✓Track review dates, changes, acknowledgements and evidence without chasing spreadsheets.
- ✓Support NDIS providers, care teams, operational teams and growing organisations with structured, accessible business documents.
AI-assisted workflows
Create, capture and improve documents faster.
Use intelligent assistance to turn knowledge into structured content, training assets and compliance-ready improvements without slowing daily work.
Identify Compliance Gaps Effortlessly
Compare documents against standards, highlight missing evidence and prioritise practical actions before audits or internal reviews.
Risk visibility
Actionable suggestions
AI Helper When You Need It
Generate drafts, refine wording and guide document creation with prompts aligned to your operational needs.
Instant drafting
Tailored assistance
Ready to reduce documentation pressure?
See how TKO Guides can help your organisation centralise documents, strengthen audit trails and keep staff aligned with the latest requirements.
Book a Demo
Document library
Practical tools for every stage of document control.
From creation and review to role assignment, acknowledgements and evidence retrieval, TKO Guides supports the full document lifecycle.
Transform Your Document Process with AI
Refine existing content, capture instructions by voice and improve documents with intelligent suggestions.
Smart suggestionsVoice input
Streamline Your Client Experience
Create clearer guides with visual support so participants, clients and staff understand each step.
Visual guidanceClear next steps
Find Answers While You Work
Ask questions in context and retrieve guidance quickly without leaving the document workspace.
Real-time helpFast retrieval
Capture and Share Knowledge Effortlessly
Turn everyday screen demonstrations into structured training content and reusable workplace guides.
Record screenAI transcription
Empower Operations with Essential Templates
Access reusable skills and structured resources that help teams produce consistent content faster.
Preview resourcesShared access
Transform Ideas into Content Instantly
Select the right skill and generate structured, on-brand documents for your organisation.
Skill selectionInstant content
Build Consistent Workplace Guides
Help teams document service standards, quality practices and everyday operating expectations.
Client-centred serviceQuality assurance
Streamline Document Management
Assign documents by user or role and generate role-specific manuals for faster onboarding.
Assign to rolesCreate manuals
Track Document Reviews Effortlessly
Know what is due, what has changed and where attention is needed before content goes stale.
Review remindersClear overview
Import and Organise Existing Content
Bring Word files, diagrams, forms and other business documents into one searchable workspace.
Import filesOrganise content
Turn Online Content into PDF Manuals
Compile selected documents into professional manuals for staff, contractors, participants or auditors.
Choose documentsCreate PDF
Find Anything Quickly
Search across documents and procedures so teams can locate the right guidance in seconds.
Keyword searchFast access
Transform Your Intake Process
Create and format documents with diagrams, structured content and AI-assisted editing tools.
AI builderVisual diagrams
Visualise Complex Workflows
Map registration, onboarding and service delivery steps so everyone understands the process.
Simplified workflowBetter experience
Effortlessly Manage Record Releases
Create secure digital forms that support consistent information capture and document handling.
Custom formsStep-by-step fields
Identify and Address Compliance Gaps
Assess documents against requirements and turn findings into practical improvement actions.
Risk assessmentAction insights
Simple Access to Crucial Documents
Navigate documents, procedures, forms and files from a clear home screen built for daily use.
Easy navigationInstant search
Access Resources Efficiently
Import selected resources from a categorised library and adapt them to your organisation.
Categorised accessEfficient selection
Create Clear Client Journey Guides
Generate manuals with table of contents and linkable navigation for easy reading.
Easy navigationComplete support
Manage Important Files
Store, view and download files within a structured interface connected to your document system.
Easy viewingStructured storage
Share Forms with QR Code Access
Make secure forms easy to access for staff, clients and participants across devices.
Instant accessUser-friendly
Keep Teams Informed After Updates
Notify staff, request acknowledgement and reduce confusion when important documents change.
Read and acknowledgeNotify staff
Get Guidance from Your Own System
Ask questions against your organisation’s content and help staff find the right procedure quickly.
AI-powered supportEfficient procedures
Compare Document Versions
Track changes, restore prior versions and maintain confidence in document accuracy over time.
Change historyVersion control
Visualise Your Team Structure
Connect roles, responsibilities and related documents so accountability is easy to understand.
Role clarityEasy navigation
Streamline Role Management
Create roles, assign responsibilities and help staff understand the documents relevant to their work.
Role assignmentService clarity
Approve Revisions with Confidence
Submit changes for review, approve or reject revisions and keep document governance clear.
Draft revisionsManager approval
Create Practical SOPs
Standardise processes with clear operating documents that support safe, consistent work.
Structured SOPsClear guidelines
Confirm Staff Have Read Updates
Monitor acknowledgement status and provide evidence that staff have reviewed critical documents.
Real-time trackingClear reports
Track Document Tasks Easily
Give users a simple dashboard for pending reading, acknowledgements and review tasks.
Progress trackingNever miss updates
Effortlessly Manage Staff Access
Manage users, roles and structure so the right people can access the right documents.
Visual org chartUser profiles
Why choose TKO Guides
Less chaos. More control. Better evidence.
Designed for organisations that need reliable documentation without adding unnecessary administrative weight.
Built for real operations
Keep procedures, forms, guides and audit records connected to the way your teams actually work.
Reduces staff confusion
Replace fragmented folders and old attachments with a clear source of current information.
Supports faster onboarding
Give new starters role-based manuals, assigned reading and practical guidance from day one.
Strengthens audit readiness
Use review histories, revisions and acknowledgements to retrieve evidence with less stress.
Proof
What teams are saying
Operational leaders use TKO Guides to bring clarity, consistency and control to business-critical documents.
“Having documents, review dates and evidence in one system makes quality management far easier to maintain. It gives our team a practical way to stay aligned.”
Quality Manager, Quality Management, Australia
“The structure helps remove guesswork. Our procedures are easier to find, easier to update and much easier to explain during internal reviews.”
Document Manager, Real Estate, USA
“For operations teams under compliance pressure, a controlled document system is invaluable. It helps keep standards visible and responsibilities clear.”
CEO, Aged Care, Australia
FAQ
Questions before your demo?
Here are the practical questions organisations often ask when moving from scattered documents to one managed system.
Can TKO Guides support NDIS providers?
Yes. TKO Guides is well suited to NDIS providers that need to organise procedures, forms, service documents, staff guides and evidence for internal reviews or audits.
Can we import our existing documents?
Yes. You can bring existing files into the platform, organise them into a structured library and improve them over time using review tools and AI-assisted workflows.
How does it help with staff turnover?
Role-based manuals, assigned documents and acknowledgement tracking help new team members understand expectations faster and reduce reliance on one person’s memory.
Can teams access documents across devices?
TKO Guides is designed for secure access across modern devices, helping distributed teams find current guidance without digging through disconnected folders.
What happens when requirements change?
You can update documents, track revisions, notify staff and retain evidence of acknowledgements so changes are communicated clearly.
See your documentation system working clearly.
Book a demo to explore how TKO Guides can centralise documents, reduce manual follow-up and help your organisation stay audit-ready.
Book a Demo
Contact
Prefer to talk first?
Reach out to TKO Guides or book a demo at a time that suits you.
Book a guided walkthrough
See how the platform can support your document library, reviews, assignments and audit evidence.
Contact details
Phone: 1300 498 180 or (int) +61 419337287
Email: pat@tkodocs.com