fbpx

Confirming Receipt Of Goods and Conformity Of Supply

Confirming Receipt Of Goods and Conformity Of Supply

Supply Chains
Download Now!

Purpose

  • Ensure that product received has actually been received
  • Ensure that product received conforms to our requirements
  • segregate product that does not conform

Background

If appropriate we can request the right to inspect products and services at the supplier’s premises, at agreed stages.

Where specified, our customers may also be given the right to verify at our supplier’s premises, that the product to be supplied confirms to their specified requirements.

Scope

Good Receivable and Accounts Payable Staff

Procedure

Receive Materials

  • check against delivery docket/purchase order
  • initial delivery docket
  • staple delivery docket to purchase order and hand to accounts payable

Inspect

  • check quantity
  • check damage
  • check specifications
  • check for documentation (MSDS or other)

Product has problems

  • Confirm to accounts payable that issues exist with the product
  • set product aside (WHERE)
  • clearly mark “NON-CONFORMING NOT TO BE USED”
  • Arrange for disposal/replacement with supplier
  • inform Manager (WHO)
  • Manager to consider status of supplier on supplier register

If product passes inspection and is ready for immediate use

  • start use

If product passes inspection and is not for immediate use

  • place in stock storing Hazmat per MSDS
  • all other stock stored safely and securely until used.

What you will need before you begin

Need

Notes

Time
  • e.g. enter your own information here

Tools and Equipment
  • e.g. enter your own information here
  • ..other

Parts
  • e.g. enter your own information here
  • ..other

Support people
  • e.g. enter your own information here

Paperwork and authority
  • e.g. enter your own information here
  • ..other

Other
  • e.g. enter your own information here

Steps

  1. e.g. enter your own information here

…as a suggestion, add a supporting image or video here

  1. e.g. enter your own information here

…as a suggestion, add a supporting image or video here

  1. e.g. enter your own information here

…as a suggestion, add a supporting image or video here

  1. ..others

Tips

Any tips learnt from previous experiences that should be passed on – delete this section if not needed

  • e.g. enter your own information here
  • e.g. enter your own information here

Traps

Any traps to avoid learnt from previous experiences that should be passed on – delete this section if not needed

  • e.g. enter your own information here
  • e.g. enter your own information here