Purpose
In this procedure the Sales Consultant and the Seller sign the agency agreement and the Sales Administrator checks and records it. It starts when the Seller agrees to enter the agency agreement. It ends when the Sales Consultant sends the agreement confirmation to the Seller.
This procedure applies to all agency agreements for property sales.

The agency agreement is the document that assures the income of the company. It is essential that this document is correct and all parties agree on its contents

Procedure

Sales Consultant

•	Records details of the property and the Seller on a sales listing checklist
•	Signs the agency agreement and marketing plan (See the agency agreement and marketing plan templates and instructions attached)
•	Arranges for the seller to sign the agency agreement and marketing plan (all parties noted on the title must sign, if possible)
•	Gives a copy of the agency agreement and marketing plan to the seller after signing.
•	Delivers to the sales administrator:
o	The agency agreement
o	The marketing plan

Sales Administrator

•	Checks that execution is complete and correct, returning incorrect documents to the sales consultant for corrective action
•	Creates a sales file
•	Prepares form letters and post or deliver