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Purpose
All staff receive a letter of appointment detailing their rights, benefits, responsibilities and accountabilities.

Background
This procedure is intended to ensure that everyone starts work with the same understanding and expectations. 

Scope
All Staff

Procedure
On joining the company, all staff will be given a Letter of Appointment that outlines their conditions of employment. It will contain:
•	their position
•	their salary / wage
•	probation period
•	hours of work
•	entitlements
•	confidentiality

Sample letter

Dear [CONTACT NAME],

We are please to confirm our offer to have you join [enter-your-company-name-here] on the following termes.

1.	Roles and responsibilities
b.	Your roles will consist of :
i.	[e.g. Bookkeeper]
ii.	[e.g. Payroll clerk]
iii.	[e.g. Health and safety officer]
c.	You will report to 
i.	[e.g. Bill/Finance manager ]

2.	Probationary period
a.	You will be on probation period for [NUMBER] weeks
b.	During this time we may terminate your employment at any time without notice or payment in lieu of notice; if your employment is continued, we may only terminate your employment without cause on two weeks notice or payment in lieu of notice; however, we reserve the right to terminate your employment at any time without notice or payment in lieu of notice for good cause;

3.	Wages
a.	Calculated at [$xxxx] per week
b.	Paid when [BI-Weekly]
c.	Superannuation paid at[percent] of gross wage
d.	Holiday pay at []
e.	Fringe or other benefits
f.	[Use of company car, phone, pc's etc]
g.	Employment hours

4.	Hours
a.	Your hours of employment are [TIME] am to [TIME] pm, Monday through Friday, with [NUMBER] minutes off for lunch and [NUMBER] minute coffee-breaks (one to be taken in the morning and the other in the afternoon) each full working day; 

5.	Vacation/Holiday Leave
a.	You will be entitled to [4] weeks paid leave each year

6.	Overtime
a.	Must be expressly requested and authorized in advance

7.	Confidentiality
a.	You agree not to disclose any confidential information learned in the course of your employment about the business of the firm or about its clients or about the personal affairs of your superiors to anybody outside the firm both during and after your term of employment;

8.	Policies and Procedures
a.	You agree to abide by our policies and procedures

9.	Disputes
a.	[How will you deal with them] In the event a dispute does arise, this letter, including the validity, interpretation, construction and performance of this letter, shall be governed by and construed in accordance with the substantive laws of the State of [STATE]. Jurisdiction for resolution of any disputes shall be solely in [STATE].

If you agree with this offer kindly sign as provided below and return to me. Otherwise please contact me to discuss any matters of concern.

Sincerely,

[NAME]
[TITLE]
[PHONE NUMBER]
[EMAIL] 

Signed as terms accepted

By: 					

By: 					 	Date: