Purpose
In this procedure, the Property Manager finds out if the Landlord and Tenant want to extend the Tenancy Agreement.  This procedure starts when the Property Manager asks the Landlord whether to invite the Tenant to renew the Tenancy Agreement.  It ends when the Tenant requests an extension or say that they do not want to extend.

On-going tenancy from year to year is the ideal for both tenants and landlords, provided they are happy with their arrangement.  The company needs to find out as early as possible whether the Landlord and Tenant want to extend the Tenancy Agreement, and help them with the paperwork involved.

Procedure
Property Manager
One month before the Tenancy Agreement expires
•	Makes sure that there is a current recommended rent for the property
•	Asks the Landlord if they want the current Tenant to extend the Tenancy Agreement.  
•	(If NO, see when a tenant gives notice).  
•	Explains to the Landlord the costs of renewing the Tenancy Agreement and gets agreement for this expenditure.
•	Agrees with the Landlord on the rent they want during the new Tenancy Agreement, including any range that they are willing to negotiate 
•	Asks the Tenant if they want to renew the Tenancy Agreement, stating the rent and negotiating as authorised, referring to the Landlord if necessary
•	Confirm the results of this discussion in writing to the Landlord and the Tenant
•	If the Tenant wants to renew, see leasing a property.
•	If the Tenant does not want to renew, see when a tenant gives notice