Purpose
This procedure contains the instructions for creating letters to tenants and landlords when a property is vacated.

Procedure

Property Management will fill out a Vacating Notice Form.

Firstly check whether the tenant is tendering there 28 days notice outside of their Lease Agreement by checking the Lease expiry section at the bottom of the sheet. If there is a pro rata letting fee at the bottom of the page it means that the tenant is breaking their lease and extra charges apply.

Write a letter of acknowledgement to the outgoing tenant and landlord.  Once the letter has been completed attach a Tenant Vacating Checklist sheet to the letter (same checklist in the Tenant Welcome Pack)